Executive Administrative Assistant
STEPHANIE HEMPHILL, M.B.A.
4568 W. 131st Street, Unit B ~ Hawthorne, CA 90250 ~ 310-644-3099 ~ Shemphill@yahoo.com
2000-Present COURT SERVICES ASSISTANT II – SOUTHWEST DISTRICT SUPERIOR COURT, West Los Angeles Court, L.A., CA (11 months) Traffic Department served as a Cashier, and Torrance, CA (12 years)– Administrative Services Division; Accounts Payable, Procurement and Budget Departments. Serve as a liaison with vendors. Assist in consultation with building operations, facilities, record maintenance, procurement, intradepartmental services, and provide technical assistance on projects. Prepare various proposals, flow charts, forms and documents. Coordinate office calendar. Interface with various departments on behalf of Executive to collect information. Perform day-to-day office operations and a wide variety of highly responsible, confidential and complex administrative tasks. Prepare meeting agendas, memos and correspondences. Team player. Organized.
PRODUCTION COORDINATOR, MARKETING, OFFICE SERVICES ASSISTANT - KELLY TEMPORARY SERVICES, Torrance, CA – Search, abstract, and analyze technical data and make appropriate recommendations, review finished materials for completeness, accuracy, format and compliance of department procedures, procurement, coordinate facilities personnel, accounts payable duties. Assist with analyzing and making recommendations for the solution of highly complex problems of organization, budget, management, systems and procedures, and facilities planning for the South Bay Municipal Court (now Superior Court).
TRAVEL CONSULTANT - AMERICAN EXPRESS CORPORATE TRAVEL RELATED SERVICES, El Segundo, CA – Booked hotels for clients during sold out situations, event planner, assisted in negotiating hotel rates, coordinate hotel vendor visits with office. Created instructional profile forms for staff. Trained, built, maintain travel profiles. Kept staff abreast of hotel related issues. Assisted staff with computer related problems. Assisted clients with no-shows hotel issues. Received several rings of recognition from clients and fellow co-workers.
MARKETING, TELEMARKETING, PERSONNEL ASSISTANT - KELLY TEMPORARY SERVICES,
Torrance, CA- Collected monies, greeted clients for bus convention show; generated human resources reports, documents and letter, updated personnel records using Word and Excel. Customized, reorganized and assisted in consolidating office procedures. Answered personnel questions. Trained staff on profiles building.
INDEPENDENT REPRESENTATIVE - EXCEL TELECOMMUNICATIONS, INC., WORLD CLASS TRAVEL AND TRAVEL PERKS, Los Angeles, CA- Utilized my marketing, sales and presentation management skills by providing long distance to new customers and recruiting others as independent representative. Organized and arranged travel for customers and recruited other reps to sign-up customers and to develop the organization.
LEGAL TECHNICIAN - U.S. DEPT. OF COMMERCE, NATIONAL OCEANIC and ATMOSPHERIC ADMINISTRATION, Office of General Counsel, Long Beach, CA-Assisted Regional Counsel, three federal lawyers in civil prosecution cases and regulatory mgmt. issues involving marine resources. Assisted in assembling case files and briefs; performed legal research; compiled and managed case databases; tracked all civil penalty monies; train staff. Analyzed enforcement cases to gather info. from witness’ statement, vessel boarding reports, agent investigation reports, prepared charging documents and pleadings. Customized, tested and operated office database computer application; helped design, evaluate and review databases using SQL Oracle for several offices. Maintain office law library, office appointments, timecards, kept abreast of travel regulations, arranged staff’s travel; prepared purchase orders, imprest funds. Projected expenditures, budget statuses, submitted statistical reports. Computer technical advisor. Received numerous awards for performance including for providing essential assistance in conversion of regional office data.
LEGAL TECHNICIAN - U.S. SECURITIES and EXCHANGE COMMISSION, Los Angeles, CA –Full Disclosure-Branch of Small Issues and Interpretations. Assisted the Regional Counsel. Processed all registrations and offering statements filed with the office. Streamlined office procedures handbook. Developed a computer-based system using spreadsheet and database applications to replace manual record procedures. Branch received Outstanding Productivity Award.
Masters Degree in Business Administration 2007
Bachelors Degree in Information Technology 2005- University of Phoenix
Received UNIX, Oracle for the End User (SQL), WordPerfect, Harvard Graphic, Report Writer Certificate, Excel Telecommuni-cations Certificate of Achievement & Diversity Awareness, and Conflict Resolution certificates. Experience with Basic, Novell, Email, Banyan, UNIX, Windows, Dictaphone, IBM PC, Mac, NOAA Admin. Alpha System via MS Dos, Forms Manager, MS Office, Word, Excel, Powerpoint, Access, Word Perfect, Project, Outlook, Oracle for End User (SQL), Sabre, Internet Explorer, AOL, Visio Prof., Presto Page Manager, Pagis Pro, Xerox DC265ST, Fisc. 1.3, Desktop Publishing, Attachment Extra for Win (CAPS), Calendar Creator for Windows.